Universe Access Approval Matrix

Who Should Sign My Form?

Required Signatures:

  1. You. Always sign the privacy statement on page two!
  2. Your supervisor should always give his or her approval of your access.
  3. Any other signatures appropriate to the universe you are asking for as detailed in the tables below

Authorizor Tables

Approval matrixes for:

Note: These authorizer tables are guidelines only to help you figure out who should sign your forms. Applications from the unit of the source-system-steward do not follow the requirements delineated below


Call us at 9-5083 or email data-services@ucsc.edu

General Access Universes


Academic Information Universes


Financial Universe







UCPath Employment Daily


All Units

AIS, GSS & Student:

FERPA Training



ITS Financial Operations Manager AND:


Advancement Services Director

(University Relations)

Unit PPS

Data Access Grantor (DAG)

Academic Division Curriculum Analyst, Assistant Dean Financial Manager Facilities/Space Manager
FOA Director

(Director or Business Manager) and

(Unit Financial Manager or Unit Head)

Director or Business Manager
Chancellors Office Unit Head Business Manager Unit Head
Dean of Students Unit Head Unit Head Unit Head
ITS Unit Head

Divisional Business Director or

Financial Operations Manager or

Senior Budget Analysts

Divisional Business Director

or Financial Operations Manager

Library Unit Head Business Manager Unit Head
Office of Research Unit Head Director of Business Operations/Business Analyst Unit Head
Planning and Budget Unit Head, Director of Institutional Research

Budget Director or

Director of Costing, Policy & Data Mgmt

Assistant Director of Capital Planning

& Space Management

UCO Lick Unit Head Assistant Director Unit Head
Undergraduate Education Vice Provost and Dean of UE Unit head Unit Head


(9&10 see Academic Division)

Provost Senior Director Unit Head
University Relations Unit Head Director of Operations or Senior Budget Analyst Unit Head
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Unit-Specific Universes

Universe Authorizer
Benefits Senior Manager of SHR Benefits Office
CruzBuy Stats Director of Procurement
Dining Director of Dining & Hospitality Services
Equipment Director of Accounting Services
Endowment Advancement Services Director
Fin Aid Recon Financial Aid Director
Student Billing AVC Planning & Budget
Vendor Spend Manager of Purchasing at UBS
Workers Comp Director of Risk Services
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