Access Levels

Universe Access Levels

The Universe Access Level describes the actions that a user can take with reports based on the universe data.

There are three different kinds of universe access level:

• Limited
• Read-Only
• Report-Writer

Limited

Limited Access grants reading-access only to reports that the user has received from someone else. Limited access is granted when a user should only have access to a very particular subset of the data.

A Limited user has no independent ability to access the universe, but instead relies on other people to send or share reports via InfoView Inbox or shared folders. Limited users do not have access to any centrally managed reports (Corporate Reports).

Limited users can:

• Refresh shared reports
• Fill out prompts in accessible reports
• Shape the data in accessible reports
• Save copies of accessible reports

Limited users cannot:

• Access (most) Corporate Reports*
• Send reports to others
• Change prompts, columns or rows in existing reports
• Write their own reports from scratch

*Access to Corporate Reports is universe specific. Limited users usually cannot see any Corporate Reports, but occasionally one or two are accessible.

Read-Only

Read-Only Access, sometimes also known as "View-Only" access, allows the user to refresh reports that have been shared or are centrally managed as Corporate Reports. This is the most common type of access.

The most important difference to Read-Only access is that the user will have broad access to the data in any universe with Corporate Reports.

Differences to Limited are bolded.

Read-Only users can:

• Refresh shared reports
• Fill out prompts in accessible reports
• Shape the data in accessible reports
• Save copies of accessible reports
• Access Corporate Reports

Read-Only users cannot:

• Send reports to others
• Change prompts, columns or rows in existing reports
• Write their own reports from scratch

Report-Writer

Writing Access allows users to create their own reports and thoroughly manipulate existing reports.

Differences to Read-Only are bolded.

Writing users can:

• Refresh shared reports
• Fill out prompts in accessible reports
• Shape the data in accessible reports
• Save copies of accessible reports
• Access Corporate Reports
• Send reports to others
• Change prompts, columns or rows in existing reports
• Write their own reports from scratch