Universe Access Approval Matrix
Who Should Sign My Form?
Required Signatures:
- You. Always sign the privacy statement on page two!
- Your supervisor should always give his or her approval of your access.
- Any other signatures appropriate to the universe you are asking for as detailed in the tables below
Authorizor Tables
Approval matrixes for:
Note: These authorizer tables are guidelines only to help you figure out who should sign your forms. Applications from the unit of the source-system-steward do not follow the requirements delineated below
Questions?
Call us at 9-5083 or email data-services@ucsc.edu
General Access Universes
Universes/Units |
Academic Information Universes Authorizors |
Financial Universe Authorizors |
Authorizer |
Authorizer |
Authorizer |
All Units |
AIS, GSS & Student: FERPA Training AND: |
NTS: ITS Financial Operations Manager AND: |
N/A |
Advancement Services Director (University Relations) |
Unit PPS Data Access Grantor (DAG) |
Academic Division | Curriculum Analyst, Assistant Dean | Financial Manager | Facilities/Space Manager | ||
FOA | Director |
(Director or Business Manager) and (Unit Financial Manager or Unit Head) |
Director or Business Manager | ||
Chancellors Office | Unit Head | Business Manager | Unit Head | ||
Dean of Students | Unit Head | Unit Head | Unit Head | ||
ITS | Unit Head |
Divisional Business Director or Financial Operations Manager or Senior Budget Analysts |
Divisional Business Director or Financial Operations Manager |
||
Library | Unit Head | Business Manager | Unit Head | ||
Office of Research | Unit Head | Director of Business Operations/Business Analyst | Unit Head | ||
Planning and Budget | Unit Head, Director of Institutional Research |
Budget Director or Director of Costing, Policy & Data Mgmt |
Assistant Director of Capital Planning & Space Management |
||
UCO Lick | Unit Head | Assistant Director | Unit Head | ||
Undergraduate Education | Vice Provost and Dean of UE | Unit head | Unit Head | ||
Colleges (9&10 see Academic Division) |
Provost | Senior Director | Unit Head | ||
University Relations | Unit Head | Director of Operations or Senior Budget Analyst | Unit Head |
Unit-Specific Universes
Universe | Authorizer |
Benefits | Senior Manager of SHR Benefits Office |
CruzBuy Stats | Director of Procurement |
Dining | Director of Dining & Hospitality Services |
Equipment | Director of Accounting Services |
Endowment | Advancement Services Director |
Fin Aid Recon | Financial Aid Director |
Student Billing | AVC Planning & Budget |
Vendor Spend | Manager of Purchasing at UBS |
Workers Comp | Director of Risk Services |